VA Agency and Certified Visitor Center Form

Virginia Agency and Certified Visitor Center Brochure Distribution Qualifications:

To qualify for brochure distribution at Virginia Tourism's twelve Welcome Centers under this category, an organization must:

A) Be a Visitor Center certified by Virginia Tourism (VTC)
OR 
B) Be a VTC-designated federal or state agency tourism partner

Once approved by VTC for this category, space will be provided to distribute one 4”x9” brochure. If your material does not fit into a 4”x9” brochure pocket, you may sign-up for a second pocket and be invoiced at the single pocket rate of $120 per pocket per Welcome Center. 

Highway Information Media must receive the enrollment form and a copy of your brochure uploaded to this enrollment form or via email to info@himediallc.com in order to reserve the pocket space.

Contact Information
Brochure Information
Organization Information
Welcome Center Locations

Brochure Delivery to Welcome Centers

There are two ways you can get your brochures to the Visitor Welcome Center(s):

  1. You can have your brochures automatically delivered to the Welcome Centers from the PMAP Central Warehouse (This is the "Central Warehouse" option).
  2. You can manage deliveries yourself and ship brochures directly to the Welcome Centers from your location. (This is the "Direct Delivery" option). There is no charge for this option.

Central Warehouse option:

With the launch of PMAP, you now have an option to distribute your brochures via the PMAP Central Warehouse. The Central Warehouse is an option; it is not a required distribution methodology. There is a $159 fee to take advantage of the Central Warehouse services. As in years past, if you so choose, you can us the Direct Delivery option and assume responsibility to package, ship and manage brochure resupply requests from the Welcome Centers. With the Central Warehouse option, you ship your brochures to one address (the warehouse). Once received at the Warehouse, your brochure deliveries to the Welcome Centers are managed through our distribution network.

If you opt to distribute your brochure via the Warehouse, you ship all of your brochures to one address. You no longer have to ship to multiple Welcome Centers. You can also make just one or two shipments a year, for example when your brochures come off the press or you have an up-date. We will warehouse and distribute your brochures to the Welcome Centers; the Welcome Center staff orders your brochure through our online ordering site. One a brochure is ordered, the brochure is pulled, packaged, and delivered/shipped to the Welcome Center. You receive a monthly inventory report showing quantity on hand at the Central Warehouse. When your warehouse inventory gets low, we notify you that additional inventory is needed.

Central Warehouse Shipping Address:

Highway Information Media LLC

116-G Sylvia Road

Ashland, VA 23005

Self Distribution/Direct Delivery option:

You might choose to ship your brochures to each Welcome Center yourself. We call this option "Direct Delivery". 

If you choose the Direct Delivery option, you are responsible for sending sufficient brochures to all of the Welcome Centers that are distributing your brochures. With the Direct Delivery option, the staff at each Welcome Center distributing your brochure will contact you throughout the year whenever additional brochures are needed at that Welcome Center.

Terms and Conditions

The Welcome Center brochure distribution program is a 12-month program the begins January 1, and runs until December 31. Your enrollment remains in effect for the entire year even if the brochures you supply are depleted prior to the end of the year. Highway Information Media or the Welcome Center Staff will contact you and request additional brochures for distribution should your supply of brochures be depleted.

Complete Your Order
Please do not send payment with your enrollment form. You will receive an invoice in the mail.