Highway Information Media, LLC will provide your company/organization access to the Virginia Department of Transportation Safety Rest Areas (SRAs) and/or Virginia Tourism's Visitor Welcome Centers (VWCs) for the purpose of placing an all-weather, freestanding magazine distribution box (rack) in an approved, designated area for the purpose of distributing your approved publication. Racks larger than 60” tall x 25” wide x 20” deep require review by VDOT to ensure walkways and building access are not impeded.
You agree your publication will comply with the Virginia Tourism Corporations' distribution guidelines and it will be made available to travelers using the Virginia SRAs and Welcome Centers at no cost to the traveler. Any publication sold/distributed via a coin box requires a different agreement for vending services. That agreement is administered by CRH Catering Inc.
Maintenance of your distribution rack(s) is the responsibility of your organization. You agree that your rack(s) will be resupplied with your current publication by your employees, contractors, or agents a minimum of once a month. More frequent supply may be necessary as travel demand and content updates dictate. Highway Information Media LLC, Virginia Department of Transportation, Virginia Tourism Corporation, and their contractors and agents assume no responsibility for the care or maintenance of your racks, unless agreed to in a separate document.
You agree you will repair or remove within 72 hours of receiving telephone, email, fax, or mailed notification from Highway Information Media LLC, Virginia Department of Transportation, Virginia Tourism Corporation, or their contractors or agents that any rack is in disrepair, has been damaged, or has not been supplied with your current publication for 30 consecutive days. No rebate, discount, or refund shall be provided for a rack that is not kept in good repair or is not resupplied by you, your employees, or contractors or agents.
You agree to pay Highway Information Media LLC in advance or as otherwise agreed the amount shown in the enrollment agreement within the terms of the invoice(s) resulting from this agreement. Unless noted otherwise, this agreement is for the period January 1, 2017 to December 31, 2017.
Full payment for the year is due within 30 days of invoicing.
You acknowledge that Highway Information Media LLC, the department of Transportation, Virginia Tourism Corporation, or their contractors or agents may remove any or all of your SRA and VWC distribution racks(s) if a rack remains empty/subserviced, damaged, or in disrepair for more than 72 hours after notice had ben sent, or if you have a 30-day or more past due balance on any account with Highway Information Media LLC.